Terms & Conditions - Motorcycle Expeditions

Dear Bikers,

We are providing you following list of terms & conditions of our motorcycle tours with us. You are humbly requested to go through it before you book any of your tours with us.

Kindly note when making an online-booking with MOTORCYCLE EXPEDITIONS ADVENTURE TOUR Pvt Ltd (hereafter referred to as (MEAT) along with appropriate deposit/s. A contract will come into existence between you (the Client) and ME (the Organizer) in conjunction with the Terms & Conditions laid out in this document. Your booking with us is governed by and construed in accordance with Indian low and is subject to the jurisdiction of the Indian Courts.

  1. Your Responsibility
    You participate with M.E knowingly as a competent rider and do so entirely at your own risk. Understanding that motorcycle touring in India involves a certain amount of risk and we further ask please show respect and courtesy to your fellow riders.
  2. Our Responsibility
    At our discretion, any rider seen taking unnecessary risks en-route will have their journey terminated, thereafter traveling in one of the support-vehicles for remainder of the tour. No reimbursement given. Safety is our primary concern.
  3. Booking
    On receiving your online booking, your deposit should reach us within 8 days and two months prior to departure date. On receipt of the deposit, an invoice will be sent enclosing full details, including information required for visa application. From your online booking, it will be deemed you accept the Terms & Conditions set out in this document.
  4. Costs
    All our prices are fixed.
    Please see our costs page with detail programs for expedition prices online. A special cost can be offered for a group of more than 10+ participants.
  5. Deposit and Balance payment
    30% - Deposit per person required when online booking with M.E as advance money to ensure that you’re joining one of our motorbike tours.
    70% - Balance collected at the hotel, New Delhi. On your arrival in India by one of our representative.(Motorcycle Expeditions) Deposit payments are made payable to Motorcycle expeditions Adventure Tour Pvt Ltd, and they can be made via Bank Draft or Personal Cheque. The deposit will ensure your place on the expeditions. The remaining 70% balance can be made either in Euros or dollars, sterling pounds as this makes paying for facilities easier en-route. Please, no TravellersCheques are accepted. All deposits should be addressed to Motorcycle Expeditions,
  6. Accommodation on Our Tours Accommodation ranges from luxury hotel, guesthouses to camping and home stay. All accommodation is on same sex twin-sharing (couples double-room). Sometimes there might a single occupancy in a double room.
  7. Single Rooms are provided on Supplement costs.
  8. Documents require for Ride Riders must bring with them appropriate travel insurance and documents as follows:
    1. Full Motorcycle License - valid
    2. International Driving License/Permit - valid
    3. You are required to bring your travel insurance policy with you on tour. Please print off a photo-copy and keep it safe. As well as the address of your travel insurance company. Riders are requested to handover the insurance numbers and addresses to our guide.
    4. Without these documents you will not be able to take part in your chosen tour (safety is our primary concern).
  9. Cancellation
    If you need to cancel your booking, please do so in writing. If your cancellation is received more than eight weeks before your departure date, 30% of your deposit will be refunded. If cancellation is received less than eight weeks before the departure date, there will be no refund.
    If you are delayed or think you might be late. Contact details will be available and everything possible will be done to make alternative arrangements in order to meet further down the road. Extra costs may be incurred.
    No refunds given if a person/s leave a tour en-route.
    Our tours are planned several months in advance to avoid adverse climate conditions. However, changes will be made (en-route) if unfavourable weather hampers our progress.
    However, while on tour should any unforeseeable situations arise beyond our control, e.g. landslides, snow pack, earthquake or glacier movement. As safety is important, we will make changes en-route and detour to continue with the adventure.
  10. Tour Amendment
    If we find there are insufficient numbers of riders in a particular tour group. We reserve the right to amend that route for the smaller group, without diluting any of the characteristics of the tour.
  11. Food & beverages
    We are very conscious about the catering, basically it’s very important to have hygienic cuisine during our motor bike tours, while doing homestay during the motorcycling we always eat organic food with local families, our efficient kitchen crews are always ready to serve you the five star cuisines at the altitude of 4500m during the expeditions. Water bottles are always providing by the backup jeep during the road trip. Consumption of high degree alcohol is prohibited during the riding time but evening is full of chit-chat and rum punch to knock out the fatigue of the day.
  12. Motorcycle Damage Deposit
    A safety deposit of 300 US$ is required prior to motorcycle assignment and this deposit can be paid in cash or via credit card authorization prior to tour start, if no damages are incurred during motorcycle holiday then no charges will appear on your credit card. Repairs of small accidental damage from bikes falling over & light spills are normally covered in with the tour cost, but HE reserves the right to appraise all damages & repair costs and bill accordingly.
  13. Etiquette & Protocol
    Riding a motorcycle into India is a privilege. Motorcycle Expeditions is grateful to the Tourism Authority of India for permission to operate tours of this kind into the country. Although Ladakh-north-east, continue slowly open its doors to the outside world and experiment with new ideas for tourism, participants are reminded of the culturally sensitive nature of this trip and are urged & requested to conduct themselves in a respective manner & show extra courtesy & riding style while encountering traffic in India!
  14. A Word of Caution
    Motorcycling on the mountainous areas of the Indian continental (Himalaya & Karakorum), is surely one of the best ways to experience the regions rich cultures, friendly people, and unequalled scenery. At the same time, motorcycling does have its dangers - Especially on narrow mountain roads with unpredictable traffic & quick changing weather conditions. This tour operated “Motorcycle Expeditions”, should be undertaken by fit, experienced riders with an open mind to accepting the changing conditions and different rules of the road. We granite you an everlasting life time or life changing motorcycling with us in India (Himalayas & Karakoram).
    • Additional Documents - In addition to the required documents, it is always advisable to bring with you the following documents important documents you must bring with you on tour are:
    • Spare Passport sized photographs – for Permits and SIM card purchases
    • Photocopies of your Passport and Visa page - for Permits and SIM card purchases
    • Important telephone numbers – E.G. Credit card company contact number (in case of loss or theft).
    • International Driving Permit – Translated if necessary
    • Motorcycle License – Translated if necessary
    • Travel Insurance – To cover riding large capacity motorcycles as a means of transport
  15. Travel Insurance - You must have a suitable Travel Insurance Policy. It is your responsibility to obtain a suitable travel insurance policy covering your personal health, personal belongings and it must cover you whilst riding large capacity motorcycles as a means of transport.
  16. Where to ride and when to ride?
    • A basic ‘Rule of Thumb’ as to 'Where to Ride and When' is, as winter approaches, we ride south.
    • During winter it is too cold to ride in the high mountains and high passes will be covered with snow. We ride through western, central and down to southern India Rajasthan, Kerala-Tamilnadu.
    • From the beginning of spring we ride across Nepal-On the road to Kathmandu and through Bhutan-The Legendry Ride. In the late spring we can reach Lhasa from Kathmandu.
    • During the Monsoon, we cross the southern ranges of the Himalayas and enjoy the warm dry weather where the Ladakh Plateau is shadowed from the Monsoon rain. This is the time to ride to through Spiti-Kinnaur-The lost kingdom and the mighty Trans-Himalayan Ride Ladakh and west to Zanskar and Kashmir.
    • In the Summer, when the rainy season has finished across the sub-continent riding conditions are nice from the mid-Himalayan Ranges – Uttarakhand-Homage to Mighty Ganges’ and Himachal Pradesh-The valley of Gods and Goddesses and across the north east of India through Bhutan and Tibet, are all accessible regions.
  17. Visa Terms & Conditions
    India Visas - To enter and travel in India you require only a ‘single entry Indian Tourist Visa’. These are valid for up to 6 months and are obtained from The Indian Consular Visa Service in London, Birmingham or Glasgow or Indian Consular Visa Services in your country.
    Reference Names Addresses and phone numbers required for your Indian Visa Application are detailed in the Rider Pages. Your travel Agent can obtain the visa for you usually within one working week. You must hold a full Passport and it must have at least 6 months validity remaining.
    With a multiple Entry Indian Tourist Visa please be aware that once you leave India you Must Remain Out of India for no less than 2 months, before you can re-enter. This rule is strictly applied.
    Nepal Visas - Nepal On-Entry visas are valid for 60 days and can be renewed in either Kathmandu or Pokhara for an additional 1 month visa, up to 150 days (5 months) per calendar year. The charge at which ever the border you cross is US$40 per month. A renewal visa from with Nepal will cost $60 for one month.
    Tibet Visas - For Tibet Tours originating in either Tibet or Nepal, we will arrange the necessary paperwork – Tibet Group Permit, Temporary Vehicle License, and any onward Visas for guests wishing to enter China from with Tibet. Guests must submit the necessary documents for Tibet Tours two months in advance of a Tour Start Date.
    Instead, people wanting to travel to the country will have to apply in advance, usually online, and pay a non-refundable processing fee. The ETA system will be effective from midnight of 31st December 2011 and those obtaining visa thereafter are requested to do so via the ETA system by paying the relevant processing fee.
    A facility is provided for those who arrive without obtaining visa through ETA after 31st December 2011, to obtain an on arrival visa by paying the relevant ETA processing fee.
    Immigration Authorities in all counties are very strict about valid visas and at no time should you allow your visa to expire whilst in India or Nepal.
  18. Packing Essentials

  19. Riding in the Himalaya always requires a range of clothing. The passes are sometimes very cold. Crossing Tanglang La (5,300mtrs) for example there is sometimes snow. Your riding jacket though should be well ventilated. Evenings in the mountains can be cool. we advise you bring a warm pullover or body-warmer.
    Riding in South India requires lightweight, cool clothing, with a woollen pullover or fleece for chilly evenings. Riding during the day can get very hot, so protective/armoured clothing should be lightweight and well ventilated. Remember to bring swimwear and a lightweight towel.
    For Ladakh, Nepal and Tibet you can manage with lightweight clothes provided you bring thermal underwear. Evenings can be chilly when the sun goes down. After the summer season, warm clothes are required. We provide a fleece sleeping bag and a lightweight long sleeved fleece jacket.
    When visiting Temples or Gompas you must remove your shoes, slip-ons and zipped boots make this lot easier. Often newcomers to India and Nepal will bring too much “stuff”! All over India and Nepal the essentials are available, from toothpaste to batteries, from headache tablets to pants and socks. It’s part of the experience to buy simple requirements as you go along.
    We always wear Helmets! It is the law to wear a helmet everywhere we ride. ‘Local quality’ helmets can be bought in larger cities though your own is always more comfortable.
    We recommend you travel to India with rugged, 'soft' luggage, which can later be stowed in our hotel or in the support jeep. Bring casual clothes for evenings and the non-riding times.

  20. Tips for Planning Your Arrival
    It may not always be possible, but planning to arrive a day before your tour starts, gives you time to rest and acclimatise to local conditions. This is particularly important if you be flying onwards to Leh, which at an altitude of 3,500m, gives you time to get used to the climate there. It is often the case that the onward flight to Leh connects well with your arrival in Delhi.
    Part of your Tour Booking and Planning process includes submitting forms with your Flight Times and Arrival Dates. You can submit these details through The Rider Pages after you have confirmed your booking. The Rider Pages contain other details about your tour.
    If you are planning to arrive a day or two early, let us know and we can arrange to collect you from the airport and book hotel rooms for you. You can let us know by email and in the Flight Arrival and Visa details Form you will complete in The Rider Pages.
    If you wish to transfer to the hotel we have booked for you, unaccompanied, we strongly advise you to take only Government Registered Taxis, particularly when arriving in India. If you plan to stay for several days after your Tour we are happy to help with your accommodation and travel plans. If you have questions about anything, please ask!
  21. Emergencies
    Nobody wants to get hurt or injured on tour but accidents do sometimes happen. You should have a Travel Insurance Policy that is sufficient for your personal needs.
    Check your insurance policy covers such needs as hospitalisation or repatriation. Sometimes we ride in remote locations in which there will be no mobile signal, no helicopter recovery service and ambulances may not be available.
    The Tour Leader will ensure the best possible evacuation/services are provided – given our location and the services available locally.
    As part of the booking process we ask Riders to provide an alternative emergency contact. In the unfortunate event that anything serious should happen to you, we will inform this alternative contact of your condition as soon as possible.
    If you are unwell on a ride day, you may ride in the support vehicle, assuming we have one with us even though with 02 riders . The mechanic will ride your bike until you are fit to ride again.
    Most medicines are available almost everywhere. Asian medicines tend to work more effectively on Asian ailments. If you use medication be sure to bring ample supplies with you. Your preferred brands of toiletries may not always be available. Drinking water comes in 1Lt plastic bottles and we drink bottled water at all times. The stock is always in our back-up Jeep.
    Be aware that your insurance may cover helicopter rescue, but that we may have to send a messenger for one day back down the road to find a telephone that works in order to summon one, assuming the nearest helicopter is in working order. For that reason alone we will always wear helmets and armoured riding gear. We ensure our riders to stick to a minimum “2 Second Rule” keeping a safe separation between riders.
  22. Acute Mountain Sickness
    These notes apply to our Tours in Ladakh and Tibet only. Acute Mountain Sickness (AMS) is an illness that can affect mountain climbers, hikers, skiers, or travellers at high altitude (typically above 10,000 feet or 3,050 meters).
    Causes, Incidence And Risk Factors
    AMS is due to a combination of reduced air pressure and lower oxygen levels at higher altitudes. The faster you climb to a high altitude, the more likely you are to experience AMS. Your symptoms will also depend on the speed of your climb and how hard you push or exert yourself.
    You may be more likely to experience AMS if:
    • You live at or near sea level
    • You have had the illness before

    Symptoms of AMS
    Symptoms range from mild to life-threatening and can affect the nervous system, lungs, muscles, and heart. In most cases, the symptoms are mild. The symptoms generally associated with mild to moderate AMS include:

    • Difficulty sleeping
    • Dizziness or light-headedness
    • Fatigue
    • Headache
    • Loss of appetite
    • Nausea or vomiting
    • Rapid pulse (heart rate)
    • Shortness of breath with exertion

    Symptoms generally associated with more severe AMS include:

    • Bluish discoloration of the skin (cyanosis)
    • Chest tightness or congestion
    • Confusion
    • Cough
    • Coughing up blood
    • Decreased consciousness or withdrawal from social interaction
    • Gray or pale complexion
    • Inability to walk in a straight line, or to walk at all
    • Shortness of breath at rest
  23. Treatment
    Early diagnosis is important; AMS is easier to treat in the early stages.
    The main treatment for all forms of mountain sickness is to climb down (descend) to a lower altitude as rapidly and safely as possible. You should not continue climbing if you develop symptoms.
    • Extra oxygen should be given, if available.
    • People with severe mountain sickness may need to be admitted to a hospital.

    Acetazolamide (Diamox) may be given to help improve breathing and reduce mild symptoms. This drug can cause increased urination. Make sure you drink plenty of fluids and avoid alcohol when taking this drug.
    If you have fluid in your lungs (pulmonary Edema), treatment may include:

    • Oxygen
    • A high blood pressure medicine called nifedipine
    • A type of drug called a phosphor diets erase inhibitor (such as sildenafil)
    • Lung inhalers beta agonists
    • A breathing machine, in severe cases

    We will carry a Portable Hyperbaric Chamber (PHC) which allows us to simulate conditions at lower altitudes without actually moving from their location on the mountain.
    Expectations (prognosis)
    Most cases are mild, and symptoms improve promptly when you climb down the mountain to a lower altitude.
    Note that in severe cases AMS may result in death due to lung problems or brain swelling. In remote locations, emergency evacuation may not be possible, in which case we will use oxygen or the PHC.
    If a Rider has any of the following symptoms:

    • Severe breathing problems
    • Altered level of alertness
    • Coughing up blood

    We will send them down the mountain immediately to safely to obtain medical aid.
    Keys to preventing acute mountain sickness include:

    • Increase your altitude gradually
    • Stop for a day and rest for every 2,000 feet (500 meters) above 10,000 feet (3,050 meters)
    • Sleep at a lower altitude when possible.

    Learn how to recognize early symptoms of mountain sickness
    We will carry an adequate supply of Diamox if riders suffer the discomfort of AMS. This is usually sufficient to counter the symptoms felt on our Tibet and Ladakh Tour routes.
    If you are at risk for anaemia, ask your doctor if an iron supplement is right for you. Anaemia lowers the amount of oxygen in your blood.
    While increasing altitude, it is advisable to:

    • Drink plenty of fluids
    • Avoid alcohol
    • Eat regular meals, high in carbohydrates

    You should avoid high altitudes if you have heart or lung disease.

  24. General Terms
    It is important you know that motorcycle touring in India, Nepal, Bhutan or Tibet is an activity involving risk. The security and full and safe control of your motorcycle, whilst riding, is your responsibility.
    We expect that you will have at least 3 years motorcycle riding experience behind you, on large capacity motorcycles. To ride on our Tours we expect you to ride with skill, care, and confidence, on and off-road. Sections of highway are 'off-road' rough and some riding days can be long and require good physical fitness and stamina.
    Your contract is with Motorcycle Expeditions Adventure Tour Pvt Ltd
    Our responsibility is according to the laws of the United Kingdom and India and where possible we comply with ABTA standards.
  25. Risk, Responsibility, Contract and Liability
    It is important you know that motorcycle touring in India, Nepal, Bhutan or Tibet is an activity not without risk. The security and full and safe control of your motorcycle, whilst riding, is your responsibility.
    We accept responsibility for neglect or omission on our part and the part of any external service employed (e.g. support jeeps and mechanics) and will make refunds when our standards lapse below a reasonably acceptable standard. In such a case the limit of our liability will be up to or no more than 150% of the Tour Price.
    We will not accept responsibility in the case of your death, injury or illness, except when due to the negligence of the staff of external services we employ. We do not accept responsibility in respect of death, bodily injury or illness by causes other than our Tour team and their actions.
    Your contract is with Motorcycle Expeditions Adventure Tour. Our responsibility is according to the laws of the India where possible we comply with IJL standards. You the Rider and Pillion Passenger are responsible for necessary travel and medical insurance. You must ride wearing protective clothing and a helmet.
  26. Motorcycling Experience
    Some sections of highway are 'off-road' rough. We expect that you will have at least 3 years motorcycle riding experience behind you, on large capacity motorcycles.
    To ride on our Tours we expect you to ride with skill, care, and confidence off-road. Some riding days can be long and require good physical fitness and stamina.
    When you make a booking you guarantee that you have the authority and required motorcycling experience to do so and that you also accept these Terms and Conditions.
  27. Documents Required
    You must bring to India or Nepal the following documents:
    • A valid Motorcycle Licence.
    • A valid International Driving Permit/Licence.
    • A valid travel insurance policy. Riders have confirmed the following Insurers were prompt and efficient and offered large capacity motorcycle cover as part of a comprehensive travel insurance policy.

    If you are unable to show any one of these three documents on arrival in India Nepal or Tibet, you may jeopardise the success of your Tour.

  28. Conduct On Tour
    We reserve the absolute right to remove you from the Tour without notice should your behaviour, in our opinion:
    • Cause annoyance, distress or danger to others in the group or anyone with whom we come in contact on Tour.
    • Cause undue damage to motorcycles or places in which we stay. In such cases, you will receive no refund. We will not tolerate racism.
  29. Leaving a Tour Mid-Way
    We cannot pay refunds if your Tour is terminated early due to an accident, impaired fitness to continue or dismissal from a Tour. Leaving a Tour mid-way will incur the loss or your Motorcycle Security Deposit.
  30. Our Tours Are Physically Demanding
    Some sections of highway are rough - off- road rough. We expect that you will have at least 3 years motorcycle riding experience behind you, on large capacity motorcycles. To ride on our Tours we expect you to be able to ride with care and confidence in both on and off-road conditions. Some riding days can be long and will require good physical fitness and good physical stamina.
    Sometimes we ride through hot sunshine, rain, snow and freezing temperatures, in the space of a few hours, your physical stamina will be tested.
    Good health and physical fitness are a 'must' for all our Tours. Off-road riding skills will be required, sometimes for hours and hours and again the next day.
    Can you ride standing-on-the-pegs for 5 kilometers on a rough track for example? Familiarity and experience in handling a motorcycle 'on the rough' are an important advantage. Our motorcycles have electric starters but we expect riders to be able to kick-start their motorcycles. Some riders visit local Royal Enfield Dealerships for a short familiarization ride.
    Although our mechanic checks the motorcycles regularly, Riders are responsible for the safe operation and care of their motorcycles. Our Tours pass through isolated and remote places and care for your motorcycle is important.
  31. Law
    The Contract between you and Motorcycle Expeditions Adventure Tours Pvt Ltd is based on the Terms and Conditions lay down in all our terms and conditions pages.
    In order to comply with IATA directives, we do not purchase any international air tickets on behalf of our Riders on any of our Tours. Where necessary we will advise Riders of the exact flight ticket to purchase and in some cases through which Ticketing Agent to purchase the ticket. We advise all our Riders to purchase any or international flight tickets required to complete a Tour details.
    We reserve the right to make changes due to natural uncertainty to Tour Itineraries without prior notice. Please ask any questions you may have regarding our Terms & conditions, kindly
  32. OUR TEAM
    We are more than happy to welcome you on one of our motorcycle expeditions; our team ensure all your safety, comfort, your bikes, food, accommodations. An immemorial motorcycle tour with us is a grantee; we know how valuable your holidays are, especially while planning a motorcycle trip in foreign countries. It’s a year or two years advance planning. You are in safe hand, we have years of experience of terrains, we know each and every corners of the itineraries or the countries where you are riding with us. Your tours are guided by professional motorcycle crew, they are motorcycle enthusiasts, and they love, what they are doing. We are looking forward riding soon with you. Our motto is
    Motorcycle Expeditions awaits your ride with us……..A ride beyond your dreams!

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